Restrict/allow senders to a central distribution list in Outlook Web Access (OWA)
By default, only the assigned owners of a distribution list can send messages to the group. This guide shows how you can add and remove authorised senders.
This guide is aimed at...
- All
Before you start...
- You will need to be a registered owner of the distribution list to perform these changes.
- Check your browser compatibility to ensure you meet the minimum requirements for using OWA.
Instructions
- While signed in to Outlook Web Access, visit theÌý.
- UnderÌýdistribution groups I own, selectÌýthe list you want to change, then selectÌýEditÌý(visible as aÌýpencil icon). Alternatively you can also open the list details by double clicking on it.
- A new window will open with details about your central distribution list.ÌýSelect Delivery management from the left-hand pane.
ÌýNote: If no individuals are listed within delivery management, all senders (UCL and non-UCL) can submit mail to the list, unless message approval has been enabled. More information on message approval can be found on the approve messages sent to a central distribution list how-to guide.
Note: If it is specified within delivery management that your distribution list does not allow external (non-UCL) senders and you require this feature to be enabled, please contact the ISD IT Services.
- To change authorised senders, within Delivery management, perform one of the following:
Add authorised sender(s)
- SelectÌýAdd (visible as a plus (+) icon). You will be prompted to search for the new authorised sender from a list of available contacts. SelectÌýDefault Global Address List. In theÌýSearch this list of contactsÌýfield, type the name, user ID or email address of the individual.
ÌýTip: If you would like to set the members of the list as authorised senders, enterÌýthe email address of the mailing list.
- Once you have found the person you want to add, select the name and then selectÌýAddÌý(visible as a plus (+) icon) next to the name.
- The chosen account will be added beneath the Allowed senders heading. Repeat steps 2 and 3Ìýfor any other new senders. SelectÌýSave.
- Once you have performedÌýall the required changes, clickÌýSaveÌýto apply.
Remove authorised sender(s)
- Select the person or object you would like to remove and then select Remove (visible as a minus (-) icon).
- ClickÌýSaveÌýto apply.
Related guides
- About central distribution lists
- Modify central distribution list owners
- Set message approval for central distribution list messages in Outlook Web Access (OWA)
- Contact groups (local distribution lists)
- Mailman lists
Help and support
- Contact the IT Services.
Feedback
We are continually improving our website. Please provide any feedback using the feedback form.
Please note: This form is only to provide feedback. If you require IT support please contact the IT Services Help desk. We can only respond to UCL email addresses.