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The UCL Print and Academic / Research Poster service is provided by the UCL Educational Media team, Information Services Division (ISD). We are located In the Cruciform Building, on Huntley Street

ÌýFor information, help and adviceÌýcontact the team via email at posters (at) ucl.ac.ukÌýor phone onÌý020 3108 9347.
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Print and Poster Production Information

Our print studio is on campus and is centrally based withinÌýThe Cruciform Building, Room G.08a, the entrance to this is on Huntley Street.Ìý

To ensure we can print your poster in a timely manner please contact us byÌýemail.ÌýWe recommend thatÌýusers of our service always visitÌýthe Posters and Large Format Printing section ofÌýthe UCL Creative ServicesÌýwebsite, which gives a definitiveÌýguide to all ofÌýour printingÌýservices. If you have any questions feel free toÌýcall us on 020 3108 9347 especially if you needÌýadvice on file preparation.

Printing Costs

For Posters and Large Format Printing costs, pleaseÌývisitÌýthe PosterÌýPrinting ChargesÌýsection ofÌýthe UCL Creative ServicesÌýwebsite.

NB:ÌýPlease note, thisÌýgives a definitiveÌýguide to all ofÌýour academic and conference poster printingÌýprices.


Bartlett Print Costs

Bartlett Print is aÌýdedicated large format print and scan service, subsidised by The Bartlett, and run exclusively for Bartlett students, by UCL Educational Media. The printing costs for the Bartlett Print service, can all be found on the dedicated webpage here:

Bartlett Print

Before you start to produce your poster

• For printing your poster, where possible, we always try to complete the work in 2 working days, however...
• In peak times the number of days required to complete work could increase dramatically e.g., 4 to 5 working days.ÌýTherefore, please allow as much time as possible when submitting your poster to be printed.
• If you require your print to be laminated, thenÌýyou should always allow an extra 2Ìýworking daysÌýfor production.
• Please supply a high quality PDF along with your original file.Ìý Posters are generally charged to your department, please check that this will be the case and ensure you have details of the person authorising IDT payment before submitting your poster.
• See payment options below for further information.
• We offer help and assistance in producing your poster, however please note, this is a bureau service and although we always check and anticipate for formatting errors, sometimes it is not possible to amend certain errors found.
• To produce your poster we useÌýCanon iPF8400,ÌýCanon imagePROGRAF PRO-4000 and 4000SÌýand a smaller Canon ImagePROGRAFÌý2000 Professional Photo Quality inkjet printers.
• We canÌýprints to 100cm wide.
• All posters are printed on high quality semi-gloss 190gsm paper, or a lightweight, foldable fabric.

To help you UCL have produced poster templates, which you can find here:Ìý

A selection of Ìýcan be accessed via the link. Please note: you are required to use your UCL login credentials to access these files, username and password. For a more comprehensiveÌýselection of poster templates and downloads, please select the linkÌýbelow:

• Poster Downloads

For further information and advice, please visit the Posters and Large Format Printing section ofÌýthe UCL Creative ServicesÌýwebsite.

Requesting a poster

There are a few fundamental processes you need to follow when requesting a poster to be printed. To help us help you, please send the following information with your email:

• YourÌýname & department.
• The sizeÌýyou wish your poster to be printed, e.g. A0, A1, 900mm x 600mm etc.
• The type of material, paper or foldable fabric.
• The software program and the version (e.g. PowerPoint 2016, Adobe CC Photoshop, Illustrator etc.)
• Also the computer platform you used to create the file, either Mac or PC.
• State ifÌýlaminationÌýis required, and if it is required, please state whether you want aÌýglossÌýorÌýmatteÌýfinish. Please allow an extra 2 working days for the lamination process.
• Tell us the very latest date you can collect your poster.

If paying by IDT (Inter-Departmental Transfer) we also need the following details -Ìý(please ask your department's admin for this information):

• Department code: e.g., FJ8 (Educational Media)
• Project code: e.g., 5xxxxx (6-digit number)
• Task code: e.g., D-CON, D-OTH, D-TRA, 100 etc.
• Award code / number: e.g., 156780 (6-digit number)
• Name and email address of the IDT approver - (Please include / CCÌýthe IDT approver in your email when requesting a poster)

Sending your completed poster file for printing:

You can email us or bring your file in personÌýon any form of memory device, alternatively send via email attachment (no greater than 10 MB).ÌýEmail files to posters@ucl.ac.uk or if larger add your files to yourÌýOneDrive and share, alternativelyÌýuseÌý.Ìý

Payment options

• The cost of your poster is generally covered by your UCL department or research group, all payments are made through UCL MyFinance via an Inter-Departmental Transfer (IDT).
• To process the payment, please supply the name andÌýthe contact detailsÌýof the person / administrator who will be approving the IDT,Ìýwithout this, we cannot start the printing ofÌýyour poster.
• To smooth the process, we will raise the IDT in MyFinance, our details in MyFinance are Information Services Division and Elaine Hanna is the contact.
• For external users of our service we can accept either credit or debit card payments.
• Please note:ÌýFor UCL staff and student we can also accept paymentÌýby credit or debit card.ÌýHowever, UCL Finance will not allow you to reclaim this as an expense and will only be taken on this understanding. No invoice will be issued.
• All card payments incurÌýthe additionalÌýVAT cost.
• Before collecting, it is always advisable to check with us that we have all the necessary information, asÌýyour poster cannot be released untilÌýwe all have the correct payment information.

NB: For debit and credit card payments, please note, any charges must be paid before any posters can be printed. Card payments can be made using one of the following methods:

• In person at our Cruciform office. Our office address can be found on ourÌýKey Contacts webpage.
• Over the telephone, by calling our poster service onÌý020 3108 9347Ìýand providing your card details.

Refunds

Please note:Ìý We cannot offer any refunds once a payment has been processed.

Collecting Your Finished Poster Print

WhenÌýcollecting your finished posterÌýprintÌýfrom our office:

Please check and make sure thatÌýeverything on your poster is correct and as you expectÌýe.g., colours, text, images, graphs, tables and diagrams etc..Ìý
We cannot accept any responsibility or print your work again, if you later discover any errors or mistakes once you have paid, signed forÌýand collected your work from our office.

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A quickÌýchecklist before you send your file for printing

Do:

• Leave plenty of time to have your poster printed.
• Accept what you seeÌýon screen does not always translate to paper.
• So, where possible, alwaysÌýcollect your work yourself, especially if you are on a deadline.
• Do use high value dpi images (e.g. 100dpi at 1:1 final size).
• Check your poster conforms to UCL Brand GuidelinesÌý& your conference specifications.
• Do supply a high quality PDF along with your original file along with your PowerPoint file.
• We normally print from the PDF so please ensure it is correct and compares to the originalÌýfile you created.
• Ensure you save your file in the program it was made in: e.g. Save PowerPointÌýfiles as .Ìýpptx, Illustrator as .aiÌýÌý
• Always leave a border of 1.5cm to allow space for trimming.

Don't:

• Don’t use transparency in PowerPoint.
• Don’t use high contrasting gradients in PowerPoint.
• Don't put the contents right to the edge of the poster (apart from the UCL banner).

Please note:

We reserve the right to refuse your request to print a poster or use our Poster and Large Format Printing service, should we deem this necessary.

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